How It Works

NoteVault provides a new "cloud" based solution, to capture detail from a project site real-time and overcome many of the challenges companies face today in getting Daily Reports on their projects. These challenges include:

  • too much time and energy spent trying to obtain daily reports
  • handwritten reports can be difficult to read and re-typing information wastes time
  • emailed reports may come in various formats which make them more difficult to understand

NoteVault's reporting system enables users to simply 'call in' notes. Each note is then transcribed and automatically emailed the next day in text as a PDF Daily Report to project stakeholders. Notes can be viewed online in virtually real time as well.

It all starts when you sign up, name your first NoteVault project, and post notes to it from your mobile phone or computer.

NoteVault then:

  1. time stamps, encrypts, and stores notes and photos for 10 years*
  2. transcribes the voice into text (optional)
  3. emails printable PDF reports every morning

NoteVault helps ensure that reports are timely because:

  1. NoteVault sends text and email reminders if users don't post notes, reminding them to report information daily.
  2. NoteVault automatically "reads" all notes and sends email notifications making you aware when keywords you define are posted by other users in your account.
  3. NoteVault lets you know if reports are not being done daily with its patent pending online calendar, giving you a "heads up" on documentation deficiencies.

Benefits by Role

RoleBenefits
Foreman and Superintendents Able to work and supervise more because they stay on job site while satisfying company reporting requirements.
Project Managers (PM) Able to stay on top of the project status from the office or trailer and know if superintendent is documenting events on his project because they can view real time on the Internet.
Project Assistant (PA) Don't need to collect reports from staff and subs; don't need to retype handwritten reports; don't need to file paperwork; because report posting is automatic.
Construction company owner NO HARDWARE OR SOFTWARE to purchase. Able to fairly allocate financial responsibility; avoid "eating" the cost for mistakes that are not their fault.
Construction Managers (CM), Building Owners and consultants Able to facilitate problem resolution; fair allocation of financial responsibility.
Lawyers Lawyers will win more cases for their clients.

*NoteVault, as the 3rd party custodian, stores your data in secure "cloud" based storage powered by Amazon Web Services.